Information for Organizers
Running an IEEE Conference
IEEE conference organizers are critical to the planning and implementation of high-quality technical conferences each year. They serve a variety of roles within their conference committee and may hold other positions within their section, chapter, or society. The success of an IEEE conference depends on the dedication and teamwork of the organizers who volunteer to run the event.
IEEE Convene brings together thought leaders and decision-makers to address conference leadership practices, discuss challenges in the conference landscape, envision the future, and launch new conference initiatives. This tool has dedicated educational tracks for IEEE conference organizers and conference leadership. Be inspired by unparalleled learning and insightful, thought-provoking sessions that will provide a real advantage to conference planning and help shape the future of conferences.
If you have questions about IEEE Convene or anything pertaining to IEEE conferences, please contact IEEE Meetings, Conferences, and Events.
Conference Publications
Conference Publications refer to all material that is published in relation to the conference, including but not limited to the conference's final program and the conference proceedings that result. They must work closely with the Technical Program to ensure that accepted papers for the final program are in an IEEE compatible format for submission to the Conferences Publications Program (CPP).
PELS Technical Co-Sponsorships
Guidelines:
- Sufficient evidence should exist about the technical quality and integrity of the review process.
- PELS must be represented in the technical committee by PELS members with relevant expertise.
- A target community must be served by the event (e.g., PELS Chapters).
- The event should not interfere with other PELS events or interests.
- Memorandum of Understanding (MOU) at least six months before the event.
- A preference exists for publishing the content in Xplore (benefits PELS members).
- The review process should be auditable.
Application Process: Before getting started, please review the information regarding the IEEE Conference Exchange. It is a primary resource for ensuring the timely review of the conference proposal for possible sponsorship. When completing an application, be sure to fill out the information requested. The application is electronic and will give the option to save and return to complete any missing information.
Conference Email Marketing to IEEE Members (eNotice for Conferences)
IEEE conference organizers have the opportunity to reach thousands of IEEE members to promote their conference. Complete the e-notice form to request approval from your IEEE financial and technical sponsors, and the IEEE Section or Region where your conference is taking place.
The most successful email campaigns will highlight the benefits of your IEEE event, while also incorporating a clear call to action for the recipients. We recommend submitting at least three emails throughout your conference life cycle including:
- Call for Paper Announcement
- Program Announcement
- Early Registration Deadline Announcement
For additional promotional support, download the IEEE MCE Audience Development Toolkit or contact IEEE MCE.
Organizer Tracking Tool
Sponsor
