| IEEE Xplore Digital Library | IEEE Standards | IEEE Spectrum | More Sites

Information for Organizers

Running an IEEE Conference

The success of an IEEE conference depends on the dediction and teamwork of organizers who volunteer to run the event. Conference organizers are critical to the organizing of high-quality technical conferences each year. They serve a variety of roles within a conference committee and may hold other positions within their Chapter, Section, or Society.

For any questions related to IEEE conferences, please contact IEEE Meetings, Conferences, and Events.

Conference Email Marketing to IEEE Members

(eNotice for Conferences)

IEEE conference organizers have the opportunity to reach thousands of IEEE members to promote their conference. The most successful email campaigns highlight the benefits of the event and incorporate a clear call to action for the recipients. The PELS recommends submitting at least three emails throughout the conference life cycle that include announcements about calls for papers, early registration deadlines, and programs.

To begin the email marketing process, please complete an e-notice form to request approval from the desired IEEE financial and technical sponsors and the IEEE Section or Region where the conference is taking place. For additional promotional support, please download the IEEE MCE Audience Development Toolkit or contact IEEE MCE.

IEEE Convene

IEEE Convene brings thought leaders and decision-makers together to address conference leadership practices, discuss challenges in the conference landscape, envision the future, and launch new conference initiatives. It also has dedicated educational tracks for conference organizers and leadership. Be inspired by unparalleled learning and insightful, thought-provoking sessions that will provide a real advantage to conference planning and help shape the future of conferences.

Organizer Tracking Tool

PELS Technical Co-Sponsorships

Before applying to have the PELS as a technical co-sponsor, please review the information regarding the IEEE Conference Exchange. This is a primary resource for ensuring the timely review of the conference proposal for possible sponsorship.

Below are some items to consider while completing an application:

  • A memorandum of understanding (MOU) at least six months before the event.
  • A target community that will benefit from the event (e.g., PELS Chapters).
  • An audit-able review process.
  • Dates do not interfere with other PELS events or interests
  • PELS representation in the technical committee through PELS members with relevant expertise.
  • Publishing content in Xplore (preferred by PELS since it benefits members)
  • Sufficient evidence about the technical quality and integrity of the review process.

When completing an electronic application, be sure to provide all of the requested information.


Material that is published in relation to the conference, such as the conference’s final program and resulting proceedings, are classified as Conference Publications. They must work closely with the Technical Program by ensuring the accepted papers for the final program are in an IEEE compatible format for submission to the Conferences Publications Program.