Diversity Photo Contest for PELS Day
PELS has made a commitment to fostering diversity, equity, and inclusion (DEI) in philosophy and practice throughout its organization and programming. During the PELS Day celebration, PELS Chapters are invited to participate in the Diversity Photo Contest. The theme of the contest is to "show what diversity, equity, and inclusion mean to your chapter." To learn more about the difference between each and for exercises on how to think through each facet, please click here. Here are some additional questions to reflect on as well:
- How does my chapter celebrate and encourage DEI?
- What diversity traits does my chapter exhibit?
- A chapter can be diverse without being equitable: does everybody have the opportunity to fully participate in my chapter?
- A chapter can be diverse without being inclusive: does everybody feel welcomed and valued in my chapter?
Objective: The primary aim of this contest is to promote PELS, increase branding, increase member engagement, and share PELS global activities.
Sponsor: The Power Electronics Society, 445 Hoes Lane, Piscataway, New Jersey, 08854, USA ("Sponsor")
Prize: The IEEE PELS Organizational Unit (OU) that the Entrants belong to shall be considered the Prize Winners and may receive the following depending upon prize place (taxes, if any, are the sole responsibility of the Prize Winner):
- First Place: USD 500
- Second Place: USD 300
- Third Place: USD 200
How to Participate: Entrants must submit a photo with the theme "show us what diversity, equity, and inclusion mean to your chapter" and have the official PELS logo or PELS Day logo visible. The photo shall be uploaded to PELS Administrative staff with the following:
- Title of the photo
- PELS OU Name, Country, and IEEE Region
- PELS OU Website, Email Address, and/or Social Media pages (if available)
- 20 June: Submission opens
- 30 June (11:59 PM EDT) (extended to 5 July 11:59 PM EDT): Submission closes
- 7 July: Voting opens
- 16 July (11:59 PM EDT): Voting closes
How to Enter: Entrants must submit a photo ("Entry") by uploading a photo to the form below. Each PELS Chapter, Joint Chapter, SBC, or Joint SBC can submit ONLY ONE photo to the Diversity Photo Contest. If multiple submissions are received from the same Chapter, only the final submission will be considered. Each chapter can participate in both the PELS Day Photo Contest and the Diversity Photo Contest by submitting a photo to each. If you choose a single-person photo entry, the image and submitter must be a PELS Member to be eligible. Entries:
- can be edited (e.g., collages of multiple photos and screenshots of a virtual gathering)
- must be submitted in either .jpg or .png file format and not exceed 10 MB
- must be taken during 2021
- must display the IEEE PELS Day or IEEE PELS logo
- must ensure that the photo complies with all legal and copyright requirements, including permission to share or authorization of the people in the photo
- must have only ONE photo that represents what diversity, equity, and inclusion mean to the chapter
- must include IEEE members/people (selfies are allowed!)
- should be taken safely to prevent the spread of COVID-19
Submit an Entry
Voting: Voters do not need to be members of IEEE, so family members and friends are welcome to participate by sharing the contest. Each voter can vote for only one photo. An email announcement will also be sent to all PELS Members to encourage participation.
The top ten photos with the highest number of votes will be finalists. The PELS WiE Committee will choose the Prize Winners based on the creativity and the diversity, equity, and inclusion shown in the photo.
Agreement to Official Rules: By participating in this contest, Entrants agree to abide by the terms and conditions thereof as established by the Sponsor. Sponsor reserves the right to alter any of these Official Rules at any time and for any reason. All decisions made by the Sponsor concerning the Contest shall be final and at its sole discretion.
Eligibility: The contest is open to IEEE PELS Organizational Unit (Student Branch, Chapter, Affinity Group, Section, etc.) (Entrants). Entrants are subject to all applicable federal, state and local laws and regulations. Void where prohibited by law.
Notification of Potential Prize Winners: The Prize Winners will be notified by e-mail or telephone within 10 days of the selection date. If a Prize Winner does not acknowledge acceptance of the Prize within 10 business days after being notified that he or she is a Prize Winner, another Prize Winner will be chosen using the same procedure specified above.
Intellectual Property: By submitting an Entry to the contest(s) Entrant certifies that they are the exclusive rights holder of the Entry. Where necessary, Entrant has acquired all necessary permissions for use or reuse of any part of the Entry. Entrant shall indemnify and hold harmless Sponsor for any infringement or other action caused by Entry. Entrant agrees to and acknowledges the completion of the IEEE Photo / Video Release. Sponsor shall not gain any ownership interest in the Entry. Entrant grants Sponsor an irrevocable, worldwide, royalty-free license to use, reproduce, and distribute the Entry in all media whether now known or hereinafter created.
Release, Publicity, and Privacy: By receipt of the Prize, the Prize Winner(s) consents to the use of his or her name, business name, and address by Sponsor for advertising and promotional purposes, including but not limited to on Sponsor’s social media pages, without any additional compensation, except where prohibited. No entries will be returned. All entries become the property of the Sponsor. The Prize Winner agrees to release and hold harmless Sponsor and its officers, directors, employees, affiliated companies, agents, successors and assigns from and against any claim or cause of action arising out of participation in the contest.
Sponsor assumes no responsibility for the computer system, hardware, software or program malfunctions or other errors, failures, delayed computer transactions or network connections that are human or technical in nature, or for damaged, lost, late, illegible or misdirected entries; technical, hardware, software, electronic or telephone failures of any kind; lost or unavailable network connections; fraudulent, incomplete, garbled or delayed computer transmissions whether caused by Sponsor, the users, or by any of the equipment or programming associated with or utilized in this contest; or by any technical or human error that may occur in the processing of submissions or downloading, that may limit, delay or prevent an entrant’s ability to participate in the contest.
Sponsor reserves the right, in its sole discretion, to cancel or suspend this contest and award a prize from entries received up to the time of termination or suspension should virus, bugs or other causes beyond Sponsor’s control, unauthorized human intervention, malfunction, computer problems, phone line or network hardware or software malfunction, which, in the sole opinion of Sponsor, corrupt, compromise or materially affect the administration, fairness, security or proper play of the contest or proper submission of entries. The sponsor is not liable for any loss, injury, or damage caused, whether directly or indirectly, in whole or in part, from downloading data or otherwise participating in this contest.
Disputes: EACH ENTRANT AGREES THAT: (1) ANY AND ALL DISPUTES, CLAIMS, AND CAUSES OF ACTION ARISING OUT OF OR IN CONNECTION WITH THIS CONTEST, OR ANY PRIZES AWARDED, SHALL BE RESOLVED INDIVIDUALLY, WITHOUT RESORTING TO ANY FORM OF CLASS ACTION, PURSUANT TO ARBITRATION CONDUCTED UNDER THE COMMERCIAL ARBITRATION RULES OF THE AMERICAN ARBITRATION ASSOCIATION THEN IN EFFECT, (2) ANY AND ALL CLAIMS, JUDGMENTS AND AWARDS SHALL BE LIMITED TO ACTUAL OUT-OF-POCKET COSTS INCURRED, INCLUDING COSTS ASSOCIATED WITH ENTERING THIS CONTEST, BUT IN NO EVENT ATTORNEYS’ FEES; AND (3) UNDER NO CIRCUMSTANCES WILL ANY ENTRANT BE PERMITTED TO OBTAIN AWARDS FOR, AND ENTRANT HEREBY WAIVES ALL RIGHTS TO CLAIM, PUNITIVE, INCIDENTAL, AND CONSEQUENTIAL DAMAGES, AND ANY OTHER DAMAGES, OTHER THAN FOR ACTUAL OUT-OF-POCKET EXPENSES, AND ANY AND ALL RIGHTS TO HAVE DAMAGES MULTIPLIED OR OTHERWISE INCREASED. ALL ISSUES AND QUESTIONS CONCERNING THE CONSTRUCTION, VALIDITY, INTERPRETATION AND ENFORCEABILITY OF THESE OFFICIAL RULES, OR THE RIGHTS AND OBLIGATIONS OF ENTRANT AND SPONSOR IN CONNECTION WITH THE CONTEST, SHALL BE GOVERNED BY, AND CONSTRUED IN ACCORDANCE WITH, THE LAWS OF THE STATE OF NEW JERSEY, WITHOUT GIVING EFFECT TO ANY CHOICE OF LAW OR CONFLICT OF LAW, RULES OR PROVISIONS (WHETHER OF THE STATE OF NEW JERSEY OR ANY OTHER JURISDICTION) THAT WOULD CAUSE THE APPLICATION OF THE LAWS OF ANY JURISDICTION OTHER THAN THE STATE OF NEW JERSEY. SPONSOR IS NOT RESPONSIBLE FOR ANY TYPOGRAPHICAL OR OTHER ERROR IN THE PRINTING OF THE OFFER OR ADMINISTRATION OF THE CONTEST OR IN THE ANNOUNCEMENT OF THE PRIZES.